Stop Paying for Software Your Team Never Opens

When a business owner looks at their monthly operating expenses, they usually keep a close eye on payroll and marketing spend. When those numbers spike, it triggers an immediate conversation. There’s one expense that quietly expands month after month, completely escaping executive scrutiny: the invisible tech taxes, like unoptimized cloud tiers, forgotten software licenses, and legacy telecom services that your business pays for, but hardly utilizes. 

We’re here to help you put a stop to them.

The Unused Subscription Tax

An old, unused subscription is easy to forget about, and you might be surprised by how much recurring SaaS licenses can run your business; especially when in quantity.

Sometimes this happens when an admin leaves the company and their premium software or project management license is never de-provisioned. A manager might also sign up for specialized tools for a 90-day project, then when the project ends, the automatic renewal is never cancelled. Depending on how much certain software tools cost, you could be spending hundreds of dollars per month on tools that literally no one is using.

With the right IT partner, you can link all SaaS apps to a single corporate directory and offboard employee accounts as they leave your organization, or as the tool no longer becomes relevant. 

The Unoptimized Cloud Storage Tax

Cloud providers make it easy to scale your storage up, but they make it easy to forget to scale down if it’s not needed.

When you migrate data, run a massive data backup, or host large video archives, you’re paying a premium for “hot” storage tiers. This is high-speed storage designed for files that you need access to at all hours of the day. But years later, those old archives might not be relevant any longer, and you’re still paying a premium to keep them around.

Modern cloud architecture can be engineered to automatically audit file age. If a file hasn’t been accessed in the past 90 days, the system quietly moves it to an archival or cold storage tier that reduces your hosting costs by up to 80 percent without losing access. Of course it’s very important that you understand what you are doing so you don’t lose data. We recommend consulting with us when it comes to making these decisions.

The Legacy Telecommunication Tax

Chances are that if your business has been around for a while, you’re still paying for a telecommunications solution and the physical infrastructure to manage it.

Back when offices were filled with physical desk phones, businesses bought legacy phone lines to handle maximum call volume. Nowadays, your team probably handles most of its communication via the Internet, including softphones for your desktops and mobile devices. Yet the old telecom contract keeps charging you for a physical voice path that sits unused 99% of the time. It’s time to ditch the physical communication solution in favor of a modern, cloud-based solution.

By switching to a dynamic, per-user voice model, you can cut out the legacy telecom middleman and eliminate line-rental fees entirely.

Ready to start saving money by making smarter technology decisions? Datalyst can help. Learn more today by calling us at (774) 213-9701.