Is Your Microsoft 365 Subscription Being Underutilized?

If your business has a Microsoft 365 subscription, you are likely using Outlook for email and Word for documents. However, if that's the extent of your usage, you're missing out on a significant portion of its capabilities.

Your subscription includes powerful applications that can improve teamwork, data collection, and overall efficiency across your entire operation. Let's explore them.

Pull More Value From the Software You Already Own

It's best to view your Microsoft 365 subscription as an integrated suite of business tools, not just a few separate programs. Many businesses in Plymouth County that we work with are paying for separate services, such as customer surveys or internal communication, unaware that their M365 plan already includes effective solutions. By using more of these integrated applications, you can improve your business' daily operations.

Three M365 Tools to Improve Your Operations

Let's move past the basics and explore three applications included in your Microsoft 365 plan that address common business challenges.

Centralize Communication with Microsoft Teams

Is your team's important information scattered across dozens of internal email chains? Microsoft Teams helps you consolidate your internal communication in one place. It serves as a central location for team collaboration.

Instead of sending endless emails, you create dedicated "channels" for specific projects, departments, or topics. All conversations and files related to the "Q4 Marketing Push," for example, are stored and organized in one spot. You can send instant messages for quick questions, conduct video meetings, and share files directly within the application, making teamwork much more efficient.

Centralized File Management with SharePoint

Do you find yourself searching for the latest version of a client proposal or company document? SharePoint is designed to solve this problem. It provides a secure, central, cloud-based location for all your company’s files.

With SharePoint, your documents are stored in a single repository, accessible to your team from any location with an internet connection. It offers essential business features like:

• Version History: Track all changes made to a document and revert to a previous version if needed.
• Co-authoring: Allow multiple team members to edit the same Word or Excel file simultaneously.
• Granular Permissions: Strictly control who can view, edit, or share specific files and folders to maintain security.

Effortlessly Collect Data with Microsoft Forms

Does your business need to gather information from customers, clients, or employees? Whether it's a customer satisfaction survey, a new client intake questionnaire, or an event RSVP, Microsoft Forms provides a professional and straightforward solution.

Instead of trying to collect responses through disorganized emails, you can quickly create a clean, easy-to-use form or survey. You then share a single link with your audience. As responses come in, Forms automatically collects the data and displays it with real-time charts and graphs. For a more detailed analysis, you can export all the results to Microsoft Excel with a single click.

The Datalyst Difference: Expert M365 Implementation and Support

Knowing these tools exist is the first step; integrating them properly into your business workflow is the next. At Datalyst, we specialize in helping businesses do just that. We act as your expert technology partners, ensuring your Plymouth County business leverages the full power of its M365 subscription.

Our knowledgeable and professional technicians will help you configure these tools for your specific needs, train your employees on how to use them effectively, and provide the fast, reliable support you need to keep operations running smoothly.

Ready to get the full value from the software you’re already paying for?

Let's talk. Contact Datalyst today at (774) 213-9701 or sign up for a free, no-obligation IT consultation.